Ethiopian Red Cross Society (ERCS)
Ethiopian Red Cross Society invites all Eligible and Interested applicants to apply online for the available vacancies before the recruitment application deadline.
Job Description
Hiring organization: Ethiopian Red Cross Society (ERCS)
Job title: Finance and Administration Coordinator
Reports to: NorRC Country Manager with dotted lines to ERCS Finance Manager
Employment type: Full-time
Deadline: Jan 8, 2024
Salary: As per the organization salary scale
Job category: Accounting and Finance
About Ethiopian Red Cross Society (ERCS):
The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131 District/Woreda Branches, 599 Woreda Red Cross Committee and 5871 Kebele Red Cross committees.
ERCS also runs disaster risk reduction programs relating to food security, climate change adaptation, livelihood diversification, and institutional capacity building interventions, with the aim of creating resilience households and communities. ERCS works in partnership with the Ethiopian Government, International Federation of the Red Cross and Red Crescent (IFRC), International Committee of the Red Cross (ICRC), partnering National Societies, members, volunteers and the communities we serve.
Job Responsibilities:
Strategic Responsibility:
Responsible for the accounting and administrative functions of the country programmes in line with Norwegian Red Cross rules and procedures.
Budgeting:
Support in the preparation, revision and reallocation of the CO and NS programme and project budgets consistent with plans.
Support in ensuring that budgets are re-prioritized bi-annually in line with available funding.
Supporting in preparation of NORAD and MFA budget templates
Updating budgets on the FP&A system.
Accounting:
Responsible for obtaining required supporting documents, verification with approved budget and authorization signature by the relevant personnel.
Prepare cash payment voucher and disburse cash for working advance & per diem to the requesting staff member after the approval of Country Program Manager.
Make entries in accounting software including scanning and uploading-
Daily accounting for the country office in compliance with the Norwegian Red Cross Operational Manual, including the Finance and Accounting Manual (FAM) and the regulations for financial control.
Preparation of cash requests and cash forecasts for CO and NS.
Reporting:
Preparation of the monthly and annual reconciliation of the balance sheet items cash, bank, accruals and cash advances.
Preparation of the monthly CO C-4.2 and C-4.3 reports.
Compliance and audit:
Support in the preparation of the audit working papers in line with audit engagement instructions from the external auditor.
Assist with preparation/implementation of audit or HQ controller visit.
Monitoring:
Book all project expenditure authorization process is as per approved Accountability Matrix.
Coordinate with Regional Procurement unit of any planned procurement by the NS or CO that would require regional office review and approval as per the approval matrix. This would include scanning and uploading procurement files on PIMS for regional office review and/or approval.
Before booking, ensure that all procurements are in line with Norwegian Red Cross policy and procedures at the point of clearing the payments.
Support system improvement initiatives and ensure smooth roll out in country offices.
Review and analyze the monthly financial analysis report prepared and take appropriate measures to clear issues of concern raised by country programme manager/case holder.
Responsible for the review the NS returns, provide feedback where necessary to both country manager and the NS in the areas of concerns.
Perform delegated responsibilities on all financial matters to ensure that internal control is in line and effective as required.
Perform mid-year expenditure review against approved budgets.
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Modality:
Ensure that programme advances to NS are controlled and cleared with acceptable documentation and vouchers.
Work closely with the National Societies finance team to ensure timely and quality reporting of advances.
Support in rolling out the new financial working modality within the supported partner NSs.
Administration:
Manages contractual engagement and services for the country office, delegate housing.
Work with relevant units to safeguard all office assets including accommodation.
Coordinate outsourced functions such as housekeeping, conferencing, gardening and catering to ensure cost effectiveness and service delivery in accordance with agreements.
Ensure that all in-coming international staff are well facilitated, and that they return all equipment, assets and any other property in their possession before they are signed off.
Ensure proper maintenance of office equipment as well as the provision of office consumables.
Together with the Logistics department maintain an up-to-date inventory of the moveable assets of the country office.
Coordinate the management of mobile phones, monitoring, monthly costs and liaising with IFRC/NS persons concern to ensure that the bills are paid on time.
Ensure efficient processing of utility bills reimbursement to delegates in time and that there are no service interruptions.
Treasury:
Support the month end petty cash reconciliation and ensure that the cash account statement is supported by an Agresso print out.
Support bank reconciliation of all the accounts, check and ensure that all the daily bank register is updated by the cashier.
Initiate bank transactions.
Perform monthly cash counts.
Performs duties and tasks not covered in this job description and provide support to colleagues when necessary and assigned by the line manager.
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Job Requirements:
Second /First degree in Accounting / Accounting & Finance & Accounting Software
8/10 years related work experience, out of which 4/6 years in a managerial positions.
Previous work experience in multi-donor funded organization(s) is an advantage
Professional certification in CPA, ACCA etc. is highly desirable and will have an added advantage.
Further training in donor or project reporting with other INGO
Competencies:
Commitment to the international Red Cross & Red Crescent Movement
High degree of integrity, discretion, and personal conduct
Flexible and adaptable to changing working conditions
Self-motivated with good judgment and initiative
Advanced verbal and written communication skills
Excellent interpersonal skills, Productivity and result oriented
High level of attention to details, Able to prioritize and meet deadlines
Sensitivity to diversity and cultural differences
Excellent staff management skills, Team player
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Job location: ERCS Headquarter with travel to other Branches
How To Apply:
We invite candidates meeting the required qualifications to fill out online employment application form With the indicated link: https://ee.humanitarianresponse.info/x/IyUTlyf1 before the closing date of this announcement on Jan 5, 2024.
Qualified Female candidates are strongly encouraged to apply.
Please note that we ONLY consider those who filled online application form.
